Privacy Policy

Your privacy is important to us. Learn how we handle your data.

Last Updated: June 26, 2026  |  Effective Date: June 26, 2026

1. Introduction

Schoolify ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our cloud-based school management software and ERP platform ("the Service").

By using Schoolify, you consent to the practices described in this Privacy Policy. If you do not agree, please do not use our Service.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you voluntarily provide, including:

  • School Information: School name, address, contact details, registration number
  • Administrator Data: Name, email, phone number, job title
  • Student Data: Name, date of birth, class, roll number, parent/guardian contact information
  • Staff Data: Name, email, phone, designation, salary information
  • Payment Information: Billing details, transaction history (processed securely via third-party providers)

2.2 Automatically Collected Information

When you access Schoolify, we automatically collect:

  • IP address and device information
  • Browser type and version
  • Operating system
  • Access times and dates
  • Pages viewed and features used
  • Referring website addresses

2.3 Cookies and Tracking

We use cookies and similar tracking technologies to enhance your experience, analyze usage patterns, and improve our Service. You can control cookie settings through your browser preferences.

3. How We Use Your Information

We use the collected information for the following purposes:

  • To provide, maintain, and improve the Service
  • To process payments and manage subscriptions
  • To send administrative notifications (fee reminders, attendance alerts, exam schedules)
  • To provide customer support and respond to inquiries
  • To analyze usage trends and optimize performance
  • To detect, prevent, and address technical issues and security threats
  • To comply with legal obligations

4. How We Share Your Information

We do not sell your personal information. We may share data in the following circumstances:

  • With Your School: Data is shared within your institution as configured by administrators
  • Service Providers: Trusted third parties who assist in operating our Service (hosting, payment processing, analytics)
  • Legal Requirements: When required by law, court order, or government request
  • Business Transfers: In connection with a merger, acquisition, or sale of assets
  • With Consent: When you explicitly authorize us to share information

5. Data Security

We implement industry-standard security measures to protect your data:

  • SSL/TLS encryption for data in transit
  • AES-256 encryption for data at rest
  • Regular automated backups to multiple secure locations
  • Role-based access controls within the platform
  • Regular security audits and vulnerability assessments
  • 99.9% uptime with redundant infrastructure

While we strive to use commercially acceptable means to protect your data, no method of transmission over the internet is 100% secure.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide the Service. Upon account cancellation:

  • Active data is retained for 30 days to allow reactivation
  • After 30 days, data is permanently deleted from our active systems
  • Backup copies may be retained for up to 90 days before complete deletion

You may request early deletion of your data by contacting us.

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your personal data
  • Portability: Receive your data in a structured format
  • Restriction: Limit how we process your data
  • Objection: Object to certain processing activities

To exercise these rights, contact us at support.schoolify@gmail.com.

8. Children's Privacy

Schoolify is designed for use by schools and educational institutions. We do not knowingly collect personal information directly from children under 13. Student data is provided by schools acting as data controllers. Schools are responsible for obtaining appropriate parental consent where required.

9. International Data Transfers

Schoolify is a cloud-based service accessible worldwide. Your data may be stored and processed on servers located outside your country. We ensure adequate protection measures are in place for all international data transfers in compliance with applicable data protection laws.

10. Third-Party Services

Our Service may contain links to third-party websites or integrate with third-party services (payment gateways, communication APIs). We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through the Service. The "Last Updated" date at the top of this page indicates when the policy was last revised.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us: